Post Classifieds

Executive Office Assistant


Upload Resume (optional)

By clicking this button,
you agree to the terms of use

Company

NAPNAP

Description

Position Summary: The Executive Office Assistant provides general office support and engages in a variety of clerical and administrative duties and tasks including, e-mail, data entry, mail, and organizing various activities in support of the executive office. The Executive Office Assistant has access to confidential NAPNAP information which must be maintained in a confidential manner and communicated on a need-to-know basis. Due to the ongoing COVID-19 pandemic, the Executive Office Assistant will primarily work remotely until further notice. Remote work is a temporary measure, and the assistant will be expected to work on-site occasionally when notified by their supervisor, in strict compliance with organization and state policies and protocols.Temporary: 6-8 monthsSchedule: 20-25 hours per week; flexibleRate: $16.00 - $18.00 per hourMajor Responsibilities/Activities: - Assists with administrative and logistical support of the senior staff executive, coordinates meetings/conferences, travel, expense reporting, file management, invoice coding, etc. - Assists with travel coordination for Executive Board members, including conference registrations and booking travel and accommodations.- Assists with coordination of Executive Board meetings, including agenda packets and meeting logistics.- Creates first draft of correspondence for Executive Director and Manager of Executive Office and Resource Development as needed.- General ongoing maintenance of the ACT Advocates program, including processing forms, tracking Advocate training data and communication with Advocates.- Donor stewardship for Foundation and Partners, which includes drafting and sending donation acknowledgement letters and other communications.- Assists with regular posting on social media sites.- Assists with shipping and mailings from national office as needed.- Provides administrative support to the finance department as needed.- Other duties as assigned.Competencies: - Expertise in written and oral communication - Working knowledge of Microsoft Office suite- Social media, specifically Facebook and Twitter- Organizational skills- Task management- Prior experience with donor relations and working with volunteers preferred.Minimum requirements for the position: - Some college, associates, or four-year degree field preferred.- Two years or more years of administrative/office support experience, preferably in a nonprofit setting.- Able to communicate, meet deadlines, and obligations in a reliable and professional manner.- Working experience using virtual communication platforms such as Zoom and Microsoft Teams- Working experience using social media platforms including Facebook, Twitter, Instagram, LinkedIn - Excellent interpersonal skills.

Posted Date
10/07/2021

Listing ID
77166592
Upload Resume (optional)

By clicking this button,
you agree to the terms of use

Related The Catalyst Jobs Listings


GET NEW LISTINGS DELIVERED WEEKLY

FOLLOW OUR NEWSPAPER

Log In

or Create an account

Employers & Housing Providers

Employers can list job opportunities for students

Post a Job

Housing Providers can list available housing

Post Housing

Log In

Forgot your password?

Your new password has been sent to your email!

Logout Successful!

Please Select Your College/University:

You just missed it! This listing has been filled.

Post your own housing listing on Uloop and have students reach out to you!

Upload An Image

Please select an image to upload
Note: must be in .png, .gif or .jpg format
OR
Provide URL where image can be downloaded
Note: must be in .png, .gif or .jpg format