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Executive Office Assistant

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Position Summary: The Executive Office Assistant provides general office support and engages in a variety of clerical and administrative duties and tasks including, e-mail, data entry, mail, and organizing various activities in support of the executive office. The Executive Office Assistant has access to confidential NAPNAP information which must be maintained in a confidential manner and communicated on a need-to-know basis. Due to the ongoing COVID-19 pandemic, the Executive Office Assistant will primarily work remotely until further notice. Remote work is a temporary measure, and the assistant will be expected to work on-site occasionally when notified by their supervisor, in strict compliance with organization and state policies and protocols.Temporary: 6-8 monthsSchedule: 20-25 hours per week; flexibleRate: $16.00 - $18.00 per hourMajor Responsibilities/Activities: - Assists with administrative and logistical support of the senior staff executive, coordinates meetings/conferences, travel, expense reporting, file management, invoice coding, etc. - Assists with travel coordination for Executive Board members, including conference registrations and booking travel and accommodations.- Assists with coordination of Executive Board meetings, including agenda packets and meeting logistics.- Creates first draft of correspondence for Executive Director and Manager of Executive Office and Resource Development as needed.- General ongoing maintenance of the ACT Advocates program, including processing forms, tracking Advocate training data and communication with Advocates.- Donor stewardship for Foundation and Partners, which includes drafting and sending donation acknowledgement letters and other communications.- Assists with regular posting on social media sites.- Assists with shipping and mailings from national office as needed.- Provides administrative support to the finance department as needed.- Other duties as assigned.Competencies: - Expertise in written and oral communication - Working knowledge of Microsoft Office suite- Social media, specifically Facebook and Twitter- Organizational skills- Task management- Prior experience with donor relations and working with volunteers preferred.Minimum requirements for the position: - Some college, associates, or four-year degree field preferred.- Two years or more years of administrative/office support experience, preferably in a nonprofit setting.- Able to communicate, meet deadlines, and obligations in a reliable and professional manner.- Working experience using virtual communication platforms such as Zoom and Microsoft Teams- Working experience using social media platforms including Facebook, Twitter, Instagram, LinkedIn - Excellent interpersonal skills.

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