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Part-time Operations Assistant

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Prep for Prep


Organization Summary:Prep for Prep is an education and leadership development organization that creates ethical and effective leaders who reflect our diverse society for the benefit of all. Prep identifies New York City's most promising students of color, prepares them for success at the nation's top independent schools throughout the Northeast, and supports their academic and personal growth through college graduation. Today, over 5,000 students and alumni in the Prep for Prep Community are leaders in every field imaginable.Job Summary:The Operations team works with Prep for Prep's partner schools. As a result, Part-time Operations Assistants are required to be vaccinated with the COVID-19 vaccine.The Operations Department is responsible for the operational activities which support the programs, events, and facilities at Prep for Prep. All employees of the organization should see their roles as (1) contributing to achieve this goal in the highest quality manner possible and (2) working in conjunction with all other members of the staff. Considering this, the tasks listed below are intended as a general framework of the responsibilities of this position. Flexibility and continued quality improvement are necessary and require that individuals not perceive any job description as fixed.The hours of operations for Prep for Prep's programs and facilities are Monday - Friday 8:30 am - 7:00 pm, Saturdays, 7:30 am - 5:30 pm. While not every staff member will work the full schedule, Operations staff are expected to be available for at least 10 - 25 hours per week. General Responsibilities:Program Support:Must be available to work on Saturdays during the school year (September - June) from 7:30 am - 6:00 pm.Providing operational support to Prep for Prep school-year programs and events.Assisting with shifting program logistics and implementation as needed. Monitoring and reinforcing COVID safety protocols for all programs/events and with staff, faculty, and students.Managing inventory of Personal Protective Equipment (PPE) and distributing as needed.Assisting the Operations team with additional projects as needed. Part-time Operations staff help support the organization's full-time Receptionists by providing coverage during breaks and working the late afternoon/evening shifts (Weekdays, 4:00 pm - 7:00 pm) and includes: Substituting for the receptionist as needed. This could be full-day, lunchtime, or late afternoon/evening coverage.Ensure all opening and building closing procedures are adhered to depending on the time of the shift or building events.Courteously answering telephones and directing phone calls to staff members.Assist with sorting and distributing mail as well as tracking package deliveries. Qualifications:Professional, mature, enthusiastic, and compassionate team player with outstanding customer service skills.A passion for working with elementary and middle school students is preferred.Excellent verbal and written communication and critical thinking skills with an understanding of proper etiquette.Must be punctual, possess time management and organizational skills, and can work independently. How to Apply: Please email a cover letter and resume with the subject line "Operations Assistant" to Prep for Prep does not discriminate on the basis of race, color, religion, sexual orientation, or ethnic or national origin and is an equal opportunity employer.

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